After your exchange

After you have completed your exchange, a Transcript of Records will be sent to us from your host university. If courses and credits correspond to your Learning Agreement, they can be counted towards your studies at Malmö University. Sometimes the Transcript of Records is sent directly to you, and sometimes to Malmö University.

All students must upload a copy of the Transcript of Records in the MoveON database under the tab 'After the mobility'. 

Please note that only your credits, not your grades, will be published in Ladok. To show your grades from your exchange studies, use the Transcript of Records from your host university rather than the results in Ladok.

Upload your transcripts in the MoveON database

Submit your application for credit transfer in Ladok

If you have been on exchange studies, you do not need to read the general information on the Student Web about how to apply for credit transfer. Instead, follow these instructions and the guidance provided in Ladok.

Step 1. Check your Learning Agreement

Before starting your credit transfer application in Ladok, ensure that your Learning Agreement aligns with the Transcript of Records from the university where you studied. If they do not match, contact your international coordinator. Only when both documents align should you begin your application in Ladok. If both documents are not aligned or if they miss a signature from MAU your application will not be accepted. It is important that you include all versions of your Learning Agreement in case you have made changes during your exchange.

If you have an Online Learning Agreement, download it from MoveOn as a PDF.

Step 2. Check your Transcript of Records

If your Transcript of Records lacks date of issue, signature or stamp from the partner university, contact your international coordinator.

It is important that you enter the correct number of credits in your application. If you have completed less than 30 credits it is important that you enter the correct amount. If you have completed more than 30 credits you enter 30 credits.

Step 3: Apply in Ladok

On the page “Enter what you want to credit” in Ladok

Here, you need to specify the courses (or elective semester) at Malmö University that your exchange studies replace. Use the courses listed in your Learning Agreement.

• If the transfer concerns an entire course, select the course under “Choose course”.
• If the transfer concerns part of a course you are already registered for at Malmö University, you can choose part of the course under “Select part of started course”.
• If your exchange studies replace an optional course or semester in your programme, enter this in the free-text field under “Enter other”.

You can select multiple courses/options on this page.

On the page “Enter the basis of your crediting” in Ladok

Write “exchange studies” and the name of the university where you studied in the field "Enter other".

On the page “Attachments” in Ladok

Here you upload all versions of your Learning Agreement and Transcript of Records.

Continue following the instructions in Ladok and submit your application. Send a message though Ladok (step 4 of the application) if there are courses in your Transcript of Records that you do not want to include in your credit transfer. 

Apply for credit transfer in Ladok

If you have been awarded an Erasmus+ grant then you will receive detailed information via e-mail about what you need to do.

• Submit your certificate of attendance to MoveON. Your host university has to complete the document and sign it. They thus certify the actual start and end date of your studies. The actual dates are then the basis for any adjustment of your total grant amount and second payment.
  Template for Certificate of Attendance
• Submit your Transcript of Records to MoveON.

You upload and submit your documents to MoveON. You use the form ‘AFTER NOMINATION: Document upload for mobility abroad’. In the section ‘Supporting documents’ you choose ‘After the mobility’ in the scroll down list and upload your document in the section ‘Erasmus+ certificate of attendance’ and 'Transcript of Records'.

Submit your documents to MoveON

• Complete a participant survey to the European Commission. You will receive an automatically generated e-mail with information and instructions from the European Commission’s evaluation system at the end of your exchange. The invitation will be sent to you on, or after your planned end date.

We are grateful for the submission of your student exchange evaluation at the end of your exchange. Your report is valuable to future exchange students who can share your experiences.

Submit your evaluation in the MoveON database

• continue to be involved and take part in Malmö University's Go International Week
• join the upcoming kick-off as a returning student and help with advice to other students
• sign up for information meetings and seminars to share your experiences

Join the Buddy programme

Being a buddy for students from around the world allows you to expand your network, make new friends and develop your language and leadership skills.

Buddy programme