Admitted to exchange studies
Once you’ve been
admitted to exchange studies
Information regarding the coronavirus and COVID-19
Due to the outbreak of the coronavirus and COVID-19, the University is following the updates and recommendations from The Public Health Agency.
Letter of acceptance from your host university
You will receive your letter of acceptance from your host university by email or mail. Make sure that all dates for your stay are correct. If requested, reply to your offer and fill out any forms from your host university.
Upload a copy of your letter of acceptance to the MoveON database under the tab 'Before the mobility'.
Email your international coordinator at your faculty and let them know you've uploaded the document. If your letter of acceptance does not contain information about the start and end date for your exchange, you must send in this information by including a link to the host university's website with the start and end date for the semester. This information is often called an 'academic calendar'.
Student grants and loans for studies abroad
If you are entitled to student grants and loans through the Swedish Board of Student Finance (CSN), you can apply for financial support for your exchange semester. We recommend that you apply for support for two semesters, even if you are only planning to go on exchange for one semester.
In addition to funding for your studies, you can apply for extra student loans for, for example, travel and any insurance. You can read more on CSN's website.
Erasmus+ scholarship for studies abroad
Detailed information about the Erasmus+ scholarship for exchange studies and how to apply is sent to the students who go on exchange within the Erasmus+ programme.
Provided that you are registered for exchange studies in Ladok, you are insured through the Kammarkollegiet's Student OUT insurance policy during your studies. Your insurance certificate will be sent to the email address you provided when you made your application for exchange studies.
The insurance is valid for the time that you spend in the host country. Make sure to read the terms and conditions before you go abroad.
Please note that:
- Student OUT does not provide any coverage if you are studying from somewhere other than your host country. If you are conducting distance studies from Malmö, or somewhere other than the place where your host university is situated, you will need an additional insurance.
- The insurance does not cover any travels outside the host country. The exemptions are study trips with a supervisor where Kammarkollegiet have been notified in advance.
- From 1 July 2021 the Student OUT insurance will not be valid for travels to countries where the Ministry for Foreign Affairs advice against all travels, even if this advice is issued to another part of the country than where you are meant to be travelling. The advice against travels should be in place at the time of your travels for the insurance not to be valid. If you started your travels before the advice against travels, you are covered by the insurance for a maximum of 30 days when the advice applies. During this time you are expected to travel back to Sweden. If your domicile is in a country other than Sweden, the insurance can reimburse travel there. More information about the Ministry for Foreign Affairs advice against travels can be found on the Governmental offices website (in Swedish)
- From July 1, 2021; if the country of study is the country in which you are domiciled, the only clauses that apply are 2.1 Personal injury cover and 2.5 Liability cover.
If something happens during the time you are away, you report this by making a claim. Information about the claim form can be found on the Kammarkollegiet's website.
Attend the ’kick-off’
You will be invited to a 'kick-off' for students who are about to go on exchange studies. At this meeting, you will receive information that can make your preparations a bit easier. Over a cup of coffee, you get to talk to students who are going on exchange, as well as exchange students who are currently in Malmö.
Make sure you get your Learning Agreement signed by your course/programme coordinator at Malmö University before departure. It must also be signed by your host university. You must get your courses approved to get your credits transferred once you're back.
Remember that it is your responsibility as a student to make sure that you study the equivalent of 30 higher education credits during your exchange and that the number of credits in your Learning Agreement is correct.
When your Learning Agreement is complete and contains all information and signatures, upload a copy to the MoveON database under the tab 'Before the mobility'. Email your international coordinator at your faculty and let them know you've uploaded the document. Make sure you only upload your Learning Agreement once it is complete.
Exchange studies outside Europe, within Nordplus or Linnaeus-Palme
If you go to exchange studies outside Europe, within Nordplus or Linnaeus-Palme, use the general Learning Agreement below.
Exchange studies within Erasmus+
Students who go to exchange studies within the Erasmus+ programme must use the Erasmus+ Learning Agreement. Find your Learning Agreement below depending on at which faculty/department that you study.
Please note that your International Coordinator may require that you use the electronic version of the Erasmus+ learning agreement, the so called Erasmus+ Online Learning Agreement (OLA). You will be contacted directly if this is the case. You shall not initiate an online learning agreement yourself but your International Coordinator will do that for you.
Register in Ladok
For you to be insured through the University and to receive student grants and loans, you must be admitted to exchange studies in Ladok. This is done once you've uploaded your letter of acceptance in MoveON and notified the international coordinator at your faculty.
You can find more information about your admission to your host university at the top of this checklist.
Sometimes you need to send a reference letter with your application for exchange studies to the host university. You can use the templates below.
Find out in good time if you need any vaccination for the country you are going to.
Visa and residence permit for studies
- if you wish to study outside of the EU: apply in good time
- if you are a Swedish citizen and going to study in the EU: If you are going to stay for more than three months, you must apply for a residence permit once you’re in the country
After your exchange
First of all, welcome back! Secondly, there are a few things you need to do now you have returned from your exchange.
Timeline for exchange studies
What do you need to consider when doing an exchange semester, from the early planning stages until you get back to Malmö.