Admitted to exchange studies
Letter of acceptance from your host university
You will receive your letter of acceptance from your host university by email or mail. Make sure that all dates for your stay are correct. If requested, reply to your offer and fill out any forms from your host university.
Upload a copy of your letter of acceptance to the MoveON database under the tab 'AFTER NOMINATION: Document upload for mobility abroad'.
Email your international coordinator at your faculty and let them know you've uploaded the document. If your letter of acceptance does not contain information about the start and end date for your exchange, you must send in this information by including a link to the host university's website with the start and end date for the semester. This information is often called an 'academic calendar'.
Student grants and loans for studies abroad
If you are entitled to student grants and loans through the Swedish Board of Student Finance (CSN), you can apply for financial support for your exchange semester. We recommend that you apply for support for two semesters, even if you are only planning to go on exchange for one semester.
In addition to funding for your studies, you can apply for extra student loans for, for example, travel and any insurance. You can read more on CSN's website.
Download the Erasmus+ app
If you are going on exchange with Erasmus+, you can download its app with tips and useful information for your exchange semester.
Erasmus+ grant for studies abroad
Detailed information about the Erasmus+ grant for exchange studies and how to apply is sent to the students who go on exchange within the Erasmus+ programme.
Erasmus+ grant for exchange studies
The Erasmus+ Student Charter highlights your rights and obligations and tells you what you can expect from your sending and receiving organisations at each step of your Erasmus+ experience.
A sustainable approach to Erasmus+
The European Commission has a strong focus on sustainability. What exactly can you do to ensure that your exchange studies are as sustainable as possible?
The Green Erasmus Portal has been developed by the Erasmus Student Network to provide students with information on how to be sustainable before, during and after their Erasmus experience
Insurance
All registered outgoing exchange students and interns from Malmö University are insured through the Kammarkollegiet's Student OUT insurance. Your insurance certificate will be sent to the email address you provided when you made your application for exchange studies. Make sure to read the terms and conditions before you go abroad.
Please note that:
- The insurance is valid in the host country during your studies or internship. It is not valid for time spent outside of your host country.
- If the country of study is the country in which you are domiciled, the only clauses that apply are Personal injury and Liability. If you are a citizen of the country of study or if you have lived there, contact Kammarkollegiet and find out what applies specifically to you.
- The Student OUT insurance does not apply in countries where the Swedish Ministry of Foreign Affairs advises against all travel. Find information on the governmental office's website.
Swedish Ministry of Foreign Affairs (In Swedish)
If something happens during the time you are away, you report this by making a claim. Information about the claim form and terms and conditions can be found on the Kammarkollegiet's website.
Attend the ’kick-off’
You will be invited to a 'kick-off' for students who are about to go on exchange studies. At this meeting, you will receive information that can make your preparations a bit easier. Over a cup of coffee, you get to talk to students who are going on exchange.
Learning Agreement
Make sure you get your learning agreement signed by your course/programme coordinator at Malmö University before departure. It must also be signed by your host university. You must get your courses approved to get your credits transferred once you're back.
Remember that it is your responsibility as a student to make sure that you study the equivalent of 30 higher education credits during your exchange and that the number of credits in your learning agreement is correct.
When your learning agreement is complete and contains all information and signatures, upload a copy to the MoveOn portal under the tab 'After nomination: Document upload for mobility abroad'. Email your international coordinator at your faculty and let them know you've uploaded the document. Make sure you only upload your learning agreement once it is complete.
Upload your Learning Agreement in the MoveOn portal
Exchange studies outside Europe or within Nordplus
If you go on exchange studies outside Europe or within Nordplus, use the general Learning Agreement below.
General learning agreement template (PDF, Box)
Exchange studies to the United Kingdom
If you are nominated for exchange studies to the United Kingdom, please use the learning agreement template for exchange studies to the United Kingdom.
Learning agreement template for exchange studies to the United Kingdom (Box)
Exchange studies within Erasmus+
Students who go on exchange studies within the Erasmus+ programme must complete a digital Erasmus+ Learning Agreement. You will complete the learning agreement in MoveOn and you will receive an e-mail from Malmö University with instructions once the learning agreement is ready for you to complete.
You will not upload this learning agreement to MoveOn. As you are doing it digitally it will automatically end up in MoveOn.
Register in Ladok
For you to be insured through the University and to receive student grants and loans, you must be admitted to exchange studies in Ladok. Upload your letter of acceptance in MoveOn and then notifiy the international coordinator at your faculty.
You can find more information about your admission to your host university on this page.
Template for reference letters
Sometimes you need to send a reference letter with your application for exchange studies to the host university. You can use the templates below.
Vaccinations
Find out in good time if you need any vaccination for the country you are going to.
Visa and residence permit for studies
- if you wish to study outside of the EU: apply well in advance.
- if you are a EU citizen going to study in the EU: EU/EES citizens needs to apply for a residence permit to another EU member state only if they do not hold a right of residence. You have right of residence if you are employed, self-employed, a student or have sufficient means to support yourself.