Erasmus+ grants for studies and internships abroad

Various opportunities are available for an Erasmus+ traineeship grant.

An internship course as part of your programme

You do your internship at a company, an organisation or sometimes at a university. Your internship is assessed at Malmö University.

Outside your programme at Malmö University

During your studies:
You do your internship while you are registered on your programme (for example, between two semesters). The internship is recorded in your Diploma Supplement if you request it, but you do not receive any higher education credits for the internship.

After your studies:
After your programme has finished, you can also apply for the grant as a recent graduate:

• You apply for the grant while you are still an active and registered student. You are a registered student during the semesters, autumn and spring. You must thus apply for the grant before the last day of your last semester.
  
  Find semester dates - Academic calendar
• You must apply for the grant before you apply for your degree certificate. By the time your internship starts, however, you must have applied for, and preferably received, your degree certificate.
• The internship is done in connection with your final semester at Malmö University, and you must carry out and complete your internship within one year of applying for your degree certificate.

As part of a degree project/academic paper

This is an option if you are registered for a degree project/academic paper and are assessed in Malmö, but carry out data collection, field studies or similar at a company or an organisation in Europe. Your supervisor at Malmö University must approve the internship/data collection.

For the grant to be awarded within the context of academic papers, the internship must be necessary for the academic paper to be carried out. For example, if the data collected during the internship is the basis for the academic paper.

Erasmus+ Student Charter

The Erasmus+ Student Charter highlights your rights and obligations during your internship.

Erasmus+ Student Charter

It is up to you to find your internship and this must be done before you apply for the grant. You can directly contact a company or organisation that interests you. Large companies and organisations often advertise internships/traineeships/student projects on their websites. Your faculty or department may also have useful networks through research collaborations and exchange agreements.

In what types of organisation can I do an Erasmus+ internship?

Internships can be done in the public or the private sector, and any enterprise that is engaged in economic activity; regardless of size, legal form, or economic sector.

Through an Erasmus+ internship and grant, you can go to another higher education institution, but it must be clear that this is for an internship and not for studies. The following terms and conditions apply:

• throughout the period, the student must carry out work, not studies
• the student must be employed as an intern at the host university, and not be registered as a student. If the student is registered on courses at the host university, this is to be regarded as a study period.
• if credits are awarded for the internship, transfer of the credits must be for an internship and not for a regular course

Some organisations are excluded from Erasmus+ internships

• Organisations managing EU programmes, such as Erasmus+ National Agencies
• EU institutions and other EU bodies including specialised agencies

List of EU institutions and other EU bodies 

Start looking for an internship

There are many different places where you can look, here are some of them:

• ErasmusIntern

Future Finder: the career portal for students at Malmö University

There are no special requirements regarding citizenship or residence permits, or any restrictions regarding what subject you are studying. All students who fulfil the requirements may apply.

You must be a full-time intern throughout the entire period. The internship period abroad must be at least two months (60 days). A grant can be granted for a maximum of six months with a possibility of extension if funds are still available.

To get support from more than one grant from the EU or the Swedish Council for Higher Education for the same period is not permitted. For example, a student may not receive a Sida travel grant for an internship period for which they received an Erasmus+ grant.

Internship terms and conditions linked to a place of study and residence

Your internship must be in a country other than where you live or study. You must also temporarily reside in the country where you are doing the Erasmus+ internship. This means that you cannot apply for an internship in Denmark if you live in Denmark and commute to Malmö for your studies. Similarly, you do not qualify for a grant if you live in Malmö and commute to Denmark for your internship.

You can apply for the grant to do your internship in your country of ordinary residence, if you are currently studying in Sweden and your country of ordinary residence is approved for the Erasmus+ grant. However, the application will be given the lowest priority in the assessment of applications. In this context, country of ordinary residence refers to the country from which you moved to Sweden immediately before you started your studies.

You can apply for a scholarship several times

It is possible to apply for an Erasmus+ grant for an internship and/or exchange studies at several occasions. The limit is for a total of 12 months in each education cycle (bachelor’s level, master’s level or PhD).

You must also fulfil the following conditions:

• when applying, you must be an active, registered student at Malmö University
• for an application as a recent graduate, you must apply for the grant well before the last scheduled day of your final semester
• the period abroad must be a part of your studies at Malmö University and must either qualify for credit transfer or be recognised via a Diploma Supplement, (except for so-called ‘recent graduates’)
• when applying for a grant, you must not have applied for your degree certificate
• students studying freestanding courses without the purpose of graduating do not qualify for Erasmus+ mobility (for either studies or internships)

The grant will aid to cover additional costs in connection with your stay abroad. It does not cover everything.

How is the payment made?

Your grant is transferred in two parts:

• 70 per cent of the grant is transferred after your application has been finalised and approved, before the internship starts
• 30 per cent is transferred after you have completed your internship, filled in an evaluation and submitted a traineeship certificate from the company/organisation

Grant

The grant is a fixed monthly amount and the sum varies from year to year. The grant differs depending on which country you are doing your internship in. The countries are divided into two groups:

• Group 1 – programme countries with a high cost of living
• Group 2 – programme countries with a low/medium cost of living

Inclusion, possibility of an extra grant

• Students with a permanent or a long-term disability, including a disability caused by physical or mental illness, may apply for a special supplement.
• Students who have children, regardless of whether the child accompanies during the internship or not, may apply for a special supplement, a top-up.

If you for example have a NAIS decision, then you may apply for the top-up.

If the internship would involve extra costs that exceed the above-mentioned top-up, it is possible to apply for inclusion support from the Swedish Council for Higher Education for actual costs. The inclusion support for actual costs then becomes a complement to the top-up. Please contact Rebecca Arklöf well in advance before you travel to get more information and assistance.

Grant for green travel

If more than half of the distance that you travel to and from your destination is in a sustainable way, then you can receive 50 EUR for green travel and up to four days of additional grant for travelling. Green travel is defined as the travel that uses low-emissions means of transport for the main part of the travel, such as bus, train, carpooling or other sustainable transportation. Travelling sustainably only one way is not valid, nor is travelling alone in an electric or hybrid car. You have to apply for green travel before your departure, you may not apply retroactively.

Please note: it is your duty to keep the proof of travel, i.e. tickets etc., and to provide them to Malmö University, if requested. 

Group 1: Grant of 710 EUR a month

• Denmark
• Finland
• Ireland
• Iceland
• Liechtenstein
• Luxembourg
• Norway

Group 2: Grant of 660 EUR a month

• Belgium
• Bulgaria
• Cyprus
• Estonia
• France
• Greece
• Italy
• Croatia
• Latvia
• Lithuania
• Malta
• Republic of North Macedonia
• The Netherlands
• Portugal
• Poland
• Romania
• Spain
• Serbia
• Slovakia
• Slovenia
• Germany
• Czech Republic
• Turkey
• Hungary
• Austria

The application is open all year but your completed application must be received by the University no later than two weeks before your period abroad is due to start. However, please submit your application as soon as possible.

You can apply for an Erasmus+ traineeship grant as soon as you have organised a full-time internship with an approved organisation or company in an approved country.

Grants are not granted retroactively, and funds are limited.

Applications must be made as follows

1. Use the application in the MoveON database

Use your computer identity to log into MoveON and complete the form 'Application internship abroad'. 

If you have already completed MoveON for the period in question, you do not need to submit a new online application for the grant. Instead, attach a copy of the PDF you received for the first application. You are able to download your application from the MoveON portal under 'Your applications'.

Log in to the MoveON platform.

2. Internship agreement or certificate where the internship does not qualify for credit transfer

• If your internship qualifies for credit transfer, you need only attach the agreement between Malmö University and the company/organisation. This is the so-called ‘Confirmation of Internship’.

Contact your internship coordinator for the agreement/confirmation

• If your internship does not qualify for credit transfer, you need a signed certificate from the course/programme coordinator for your studies. This is to ensure that the period is academically linked to the studies, and that the internship is related to the degree you are studying for or the profession that your programme could conceivably lead to.

Certificate for where the internship does not qualify for credit transfer

3. Learning Agreement for Traineeships – the details of your internship

This document must be jointly completed with your host organisation/company. The document must clearly state, amongst other things, what kind of work you are expected to be doing and the skills and competences you are expecting to acquire during your internship.

Download Learning Agreement for Traineeships

Tips for completing your Learning Agreement:

• complete pages 1 – 2 under the headline ‘Section to be completed before the mobility’. The document must be signed by you and the supervisor at your host organisation/company.
• your Learning Agreement should not be signed by Malmö University before you submit your application. The Learning Agreement is to be signed after the application has been submitted and approved.
• please note: if you are making an option 3 application, within the framework of a degree project/academic paper, the ‘Responsible person at the Sending Institution’ signature must be that of your academic paper supervisor at Malmö University. You fill out point 1 under table B in your Learning Agreement.

4. Send your application by email

Email your complete application, the documents from step 1-3, to Rebecca Arklöf.

Contact Rebecca Arklöf

5. Bank account details and application for green travel

If your application meets the eligibility requirements, you will receive a separate email where we ask you to fill in your bank account details. The bank account details are needed to continue processing your application. In the same application, you indicate whether you wish to apply for green travel.

6. Language test

All students granted a scholarship for 14 days or more must take a language test in the main language used during the internship. When your internship is over, you can take a second language test if you wish, it is not mandatory. You can also choose to do an optional online language course to improve your language skills.

You will receive more information about the language test when the application is approved.

To receive the outstanding grant when your internship has ended, you must fulfil the following requirements:

• complete a participant survey for the European Commission. You will receive an invitation to complete the survey via email after the last day of your internship.
• upload your ‘Traineeship Certificate’ to MoveON
  Traineeship certificate, after the traineeship

Your internship supervisor has to complete the document and sign it. They thus certify the actual start and end date of your internship. The actual dates are then the basis for any adjustment of your total grant amount and second payment.

You upload and submit your documents to MoveON. You use the form ‘AFTER NOMINATION: Document upload for mobility abroad’. In the section ‘Supporting documents’ you choose ‘After the mobility’ in the scroll down list and upload your document in the section ‘Erasmus+ certificate of attendance’.

You will receive more information about these requirements if your application for the grant is approved and also when your internship period is about to be finalised.

Submit documents to MoveON

Who can apply for an Erasmus+ grant for exchange studies

If you are nominated for exchange studies within the Erasmus+ programme, you will receive information about the Erasmus+ grant by email.

The application for Erasmus+ exchange studies is open at each faculty or department twice a year.

Where can I go?

Your exchange studies must be in a country other than where you live or study. You must also temporarily reside in the country where you are doing the exchange studies. This means that you do not qualify for the grant for exchange studies in Denmark if you live in Denmark and commute to Malmö for your studies. Similarly, you do not qualify for the grant if you live in Malmö and commute to Denmark for your exchange studies.

Grant

The grant is calculated depending on the country you go to and the number of days you are on exchange for.

Your exchange must be for a minimum of two months (60 days). At present, the grant amount is €560 (for Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg and Norway) or €510 (all other Erasmus+ countries) per month for the study period 2023/2024. Your grant is transferred in two parts:

• 70 per cent of the grant is transferred once your application has been submitted and approved, before your studies begin
• 30 per cent is transferred when you have filled in an evaluation and submitted a 'Certificate of Attendance' and your transcript of records from the host university

Possibility of extra funding

• Students with a permanent or a long-term disability, including a disability caused by physical or mental illness, may apply for a special supplement, a top-up.
• Students who have children, regardless of whether the child accompanies during the exchange study or not, may apply for a special supplement, a top-up.

If you for example have a NAIS decision, then you may apply for the top-up.

If the exchange study would involve extra costs that exceed the above-mentioned top-up, it is possible to apply for inclusion support from the Swedish Council for Higher Education for actual costs. The inclusion support for actual costs then becomes a complement to the top-up. Please contact Rebecca Arklöf well in advance before you travel to get more information and assistance.

Green travel

If more than half of the distance that you travel to and from your destination is in a sustainable way, then you can receive 50 EUR for green travel and up to four days of additional grant for travelling. Green travel is defined as the travel that uses low-emissions means of transport for the main part of the travel, such as bus, train, carpooling or other sustainable transportation. Travelling sustainably only one way is not valid, nor is travelling alone in an electric or hybrid car. You have to apply for green travel before your departure, you may not apply retroactively.

Please note: it is your duty to keep the proof of travel, i.e. tickets etc., and to provide them to Malmö University, if requested.

After the exchange is completed

When you have completed your exchange, you must complete the following steps to receive the remaining grant:

• complete a report for the European Commission
• submit a 'Certificate of Attendance' to Malmö University
• submit your transcript of records from the host university to Malmö University

You will get more information when your scholarship application is granted.

You can apply for the grant several times

You can apply for an Erasmus+ grant several times. There is a maximum of 12 months of Erasmus+ internships and/or exchange studies in each education cycle (bachelor’s level, master’s level or PhD).